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Wedding Planning Software Checklist

Getting married and planning a wedding has advanced since the days of simply finding a dress, booking a church and organizing a little party! Now days, weddings last for days and the planning starts over a year before the exciting event takes place. If you’re going to do the planning yourself – or perhaps a friend is going to help out – have you considered buying wedding planning software? Perhaps you didn’t even know it existed. Well…this might be a massive solution to any wedding planning obstacles. Check out this wedding planning software checklist to ensure that you purchase the software that suits your needs best. If you want all our checklists for weddings in one place, buy our book on Amazon: The Top 10 Wedding Planning Checklists: For Planning & Organizing Your Perfect Wedding

Wedding Planning Software

Wedding photo source: Eneka Stewart Photography

Wedding Planning Software Checklist

Format of the software

  • Download (you can get this instantly) or CD (have to wait for it in the post)

Guest Information Held for Invitations

  • Formal Title
  • Full Name
  • Nickname
  • Address
  • Email Address
  • Phone Number
  • Preferred List (primary – they definitely have to come or secondary – they might get to come)
  • Relation
  • Role
  • Spouses Name
  • Children’s Name(s)
  • Change of Address
  • Track Accommodations (for guests needing it)
  • Track RSVPs
  • Insert Contacts
  • Import Contacts (Get contact details from Outlook, your phone or other databases)
  • Export Contacts (So you can give the list out)
  • Suggests Invitation Wording to use or give to printer
  • Edit Invitation Wording
  • Suggests Outer and Inner Envelope to use or give to printer
  • Edit Envelope Wording


  • Calculate Estimated Prices
  • Add New Expense
  • Enter Budgeted Amount
  • Enter Actual Prices
  • Show Variance
  • Record Deposit
  • Track Date Due
  • Track Date Paid
  • Track Quote
  • Specify Vendor
  • Select Who Paid
  • Include Notes
  • Pre-Loaded Expenses (Software loads in estimated prices for standard items)
  • Marriage License
  • Ceremony
  • Attire
  • Flowers
  • Rehearsal Dinner
  • Entertainment
  • Photography/Videography
  • Reception
  • Stationery
  • Honeymoon
  • Accommodations
  • Cake
  • Rings

Wedding Professionals and Services

  • Add Vendor
  • Contact Person
  • Address
  • Phone Number
  • Email Address
  • Website Address
  • Notes
  • Go To Website

Tasklists and Timelines

  • Add Event
  • Pre-installed List of Tasks
  • Grouped By Time Frame
  • Grouped By Role
  • Estimated Dates to Complete Tasks
  • Add/ Edit Tasks
  • Monthly Planner
  • Daily Planner
  • Honeymoon Preparations


  • Record Received Gifts
  • Specify Events
  • Track Thank You Cards
  • Add Notes
  • Set Registry
  • Track Store Information
  • Track Monetary Gifts
  • Track Return or Exchange


  • Write Vows
  • Processional


  • Design Table Layout
  • Assign Seats
  • Label Tables
  • Edit Number of Seats at Tables
  • Plan Menu
  • Music List


  • Guest Lists
  • RSVPs
  • Menu
  • Roles
  • Tables/ Seating
  • Gifts
  • Tasklists/ Checklists
  • Budget
  • Vendors
  • Events
  • Music Schedule
  • Timelines
  • Accommodations
  • Export/Print


  • Countdown to the wedding date
  • Change Wedding Date – if the date unexpectedly has to change, the software will help you manage it.
  • Backs itself up

Technical Support

  • Telephone Support
  • Email Support
  • Online Help
  • Tutorials
  • User Manual
  • FAQs

Now that you’re armed with this list you can shop around and find the best wedding planning software available!

Also check out some of our other wedding checklists, like our Wedding Stationary Checklist or our Wedding Photo Request Checklist.  Also – if you know someone getting married and want to give them the top 10 wedding checklists, buy our book on Amazon: The Top 10 Wedding Planning Checklists: For Planning & Organizing Your Perfect Wedding

About Kim Brown

CheckListables Co-founder

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